Procurement

Automate Purchase Orders &
Vendor Documents

Automate purchase orders, RFQs, supplier invoices, and goods receipts. Connect to procurement platforms or any system via API.

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Every document your team needs

  • Purchase Orders — PO documents with line items, terms, delivery instructions, and approval signatures.
  • RFQs & RFPs — Request for quote documents, bid packages, and proposal solicitations.
  • Supplier Invoices — Invoice processing documents, payment authorizations, and reconciliation reports.
  • Goods Receipts — Receipt confirmations, quality inspection reports, and inventory updates.
  • Delivery Notes — Shipment documentation, delivery confirmations, and packing lists.
  • Vendor Assessments — Supplier scorecards, performance reviews, and qualification documents.
Professional invoice template
Looks great
PDF template example - Packing Slip
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Built for real-world documents

Everything you need to create professional business documents, from invoices to packing slips.

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Headers & footers that just work

Define once, repeat on every page automatically. Perfect for logos, page numbers, and legal mentions.

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Dynamic data binding

Inject any data into your templates. Names, addresses, prices, etc. — everything updates automatically.

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Tables that grow with your data

Rows grow automatically with your data. 3 items or 300, the table adapts and spans multiple pages if needed.

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Built-in QR codes & barcodes

Generated on the fly from your data. Supports Code128, EAN-13, QR codes and more — all scanner-ready.

Try it free

60 free PDFs/month

Easy to use

Documents that adapt to your data

Go beyond simple placeholders. Use expressions to format, calculate, and control your content.

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Use system variables

Access page numbers, total pages, and current date and more automatically with {{sys.page_number}} and friends.

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Customize every component

Fine-tune content, borders, colors, sizes, positions, and more. Each element has its own properties panel.

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Built-in functions

Format dates, calculate totals, round numbers, and more. Use 100+ built-in functions or create your own.

Start building

No credit card required

Template editor with expressions
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Without writing a line of code

No-code integrations

Generate PDFs automatically with Zapier, Airtable, Make and other popular no-code platforms of your choice.

Automate PDFs in ZapierAutomate PDFs in AirtableAutomate PDFs in MakeAutomate PDFs in BubbleAutomate PDFs in n8n

WORKS WITH

SAP AribaCoupaOracle ProcurementJaggaerGEPProcurify
Procurement templates

Sample templates

Professional PDF templates for purchase orders, invoices, packing slips, and more. Fully customizable and ready for API integration.

Professional Corporate Business Invoice

Professional Corporate Business Invoice

Launch Editor|View PDF
European Corporate Invoice with VAT & IBAN

European Corporate Invoice with VAT & IBAN

Launch Editor|View PDF
Warehouse Wholesale B2B Bulk Order Packing Slip

Warehouse Wholesale B2B Bulk Order Packing Slip

Launch Editor|View PDF
Start building yoursBrowse all templates

Frequently asked questions

How do I integrate TemplateFox with my procurement system?

TemplateFox connects to SAP Ariba, Coupa, Oracle Procurement, and other procurement platforms via our Zapier integration, Make, or directly via REST API. Trigger PDF generation when POs are approved, goods received, or invoices processed.

Can I generate purchase orders automatically?

Yes. Design PO templates with your company branding, terms, and required fields. Generate purchase orders automatically when requisitions are approved, including line items, quantities, pricing, and delivery instructions.

How do I create RFQ documents?

Design RFQ templates with specifications, evaluation criteria, and submission requirements. Generate professional bid packages with dynamic content pulled from your procurement system.

Can I batch generate supplier documents?

Yes. Use our REST API for batch processing or set up automations in Make. Generate hundreds of POs, invoices, or delivery notes in parallel.

How do you handle confidential procurement data?

TemplateFox processes your data only during PDF generation and does not retain supplier or pricing information after the document is created. All API communications use TLS encryption. Review our security practices for details.

Can I add barcodes for tracking?

Yes. Our template editor includes native barcode and QR code components. Add PO number barcodes, goods receipt codes, or links to tracking systems.

Do you support multi-currency invoices?

Yes. Our templates support any currency format with proper number formatting. Include exchange rates, local currency equivalents, and international payment terms in your invoice templates.

What integrations work with procurement platforms?

We integrate with SAP Ariba, Coupa, Oracle, Jaggaer, and other procurement platforms through Zapier or Make. For ERP systems, use our REST API with webhook triggers.

How much does it cost for procurement document generation?

TemplateFox offers 60 free PDFs per month — enough to test your workflows. Paid plans start at $19/month for higher volume. Each PDF generation costs 1 credit regardless of page count. View pricing for details.

Automate your PDF generation

Complete documentation, no-code integrations, and a powerful API to help you generate PDFs at scale. Let us handle the boring stuff.

Start generating→Read the docs