Generate PDFs from
Airtable Records

Install the official TemplateFox extension, map your fields, and generate invoices, certificates, labels — directly from your Airtable base.

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Three steps to your first PDF

Install the extension, map your columns, generate.

1

Install & connect

Add the TemplateFox extension to your Airtable base and paste your API key.

2

Map your fields

Pick a template and map Airtable columns to template variables. Auto-matching does most of the work.

3

Generate PDFs

Select records or a whole view, click Generate. Download links appear instantly.

Precision Engineering
PDF template example - Packing Slip
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Built for real-world documents

Everything you need to create professional business documents, from invoices to packing slips.

1

Headers & footers that just work

Define once, repeat on every page automatically. Perfect for logos, page numbers, and legal mentions.

2

Dynamic data binding

Inject any data into your templates. Names, addresses, prices, etc. — everything updates automatically.

3

Tables that grow with your data

Rows grow automatically with your data. 3 items or 300, the table adapts and spans multiple pages if needed.

4

Built-in QR codes & barcodes

Generated on the fly from your data. Supports Code128, EAN-13, QR codes and more — all scanner-ready.

Try it free

60 free PDFs/month

Easy to use

Documents that adapt to your data

Go beyond simple placeholders. Use expressions to format, calculate, and control your content.

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Use system variables

Access page numbers, total pages, and current date and more automatically with {{sys.page_number}} and friends.

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Customize every component

Fine-tune content, borders, colors, sizes, positions, and more. Each element has its own properties panel.

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Built-in functions

Format dates, calculate totals, round numbers, and more. Use 100+ built-in functions or create your own.

Start building

No credit card required

Template editor with expressions
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Cloud storage

Built-in S3 Integration

Save generated PDFs directly to Amazon S3 or any S3-compatible storage (Cloudflare R2, MinIO, DigitalOcean Spaces). Store PDFs in your own infrastructure instead of using expiring links.

Learn how to bring your own storage

Is Airtable right for you?

Airtable is perfect for database-driven document generation. Here's how to decide.

Recommended
Airtable

Use Airtable if you need:

  • Native Airtable extension — no external tools
  • Map fields visually, no code required
  • Batch generate for selected records or entire views
  • Write PDF links back to your table automatically
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Or consider:

Google Sheets & Excel
  • • Simpler spreadsheet use cases
  • • Familiar spreadsheet interface
REST API
  • • Direct backend integration
  • • Custom application development

Frequently asked questions

How does the TemplateFox Airtable extension work?

Install the extension from the Airtable marketplace, connect your API key, pick a template, and map your Airtable columns to template variables. Then select records and click Generate — each record becomes a PDF with a download link.

Do I need any coding experience?

No. The extension is fully visual — you pick columns from dropdowns, toggle static values, and click Generate. No scripts, no formulas, no API calls.

Can I generate PDFs for multiple records at once?

Yes. Select records in your grid view, or choose "All records in view" to generate PDFs for an entire filtered view. The extension processes them one by one and shows download links for each.

How do I save the PDF back to my Airtable record?

In the extension options, pick a URL or Attachment field as the output. After generation, the PDF link is written directly to each record — no manual copy-paste.

Does it support invoice line items?

Yes. Map a Linked Records field to your line items variable, and the extension lets you pick sub-fields from the linked table (description, quantity, price). Each linked record becomes one row in your PDF.

What Airtable field types are supported?

Text, numbers, dates, checkboxes, selects, attachments, linked records, barcodes, formulas, rollups, and more. The field picker automatically filters to show only compatible columns.

How long do the PDF download links last?

You choose: 1 hour, 24 hours, 3 days, or 7 days. If you need permanent storage, use our S3 integration to save PDFs to your own bucket.

How fast is PDF generation?

Most PDFs generate in under 2 seconds per record. For batch generation, the extension processes records sequentially so you can track progress in real time.

Automate your PDF generation

Complete documentation, no-code integrations, and a powerful API to help you generate PDFs at scale. Let us handle the boring stuff.

Start generating→Read the docs