Generate PDFs from
Airtable Records

Turn your Airtable data into professional PDFs automatically. Create invoices, certificates, reports using Automations and Scripts.

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PDF template example - Packing Slip
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Built for real-world documents

Everything you need to create professional business documents, from invoices to packing slips.

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Headers & footers that just work

Define once, repeat on every page automatically. Perfect for logos, page numbers, and legal mentions.

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Dynamic data binding

Inject any data into your templates. Names, addresses, prices, etc. — everything updates automatically.

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Tables that grow with your data

Rows grow automatically with your data. 3 items or 300, the table adapts and spans multiple pages if needed.

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Built-in QR codes & barcodes

Generated on the fly from your data. Supports Code128, EAN-13, QR codes and more — all scanner-ready.

Try it free

60 free PDFs/month

Easy to use

Documents that adapt to your data

Go beyond simple placeholders. Use expressions to format, calculate, and control your content.

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Use system variables

Access page numbers, total pages, and current date and more automatically with {{sys.page_number}} and friends.

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Customize every component

Fine-tune content, borders, colors, sizes, positions, and more. Each element has its own properties panel.

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Built-in functions

Format dates, calculate totals, round numbers, and more. Use 100+ built-in functions or create your own.

Start building

No credit card required

Template editor with expressions
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Chrome Extension

Copy Data with Headers

Use our Chrome extension "TemplateFox - Data to JSON" to copy Airtable data with column headers included. Paste directly into the template editor to map your fields automatically.

Get the Chrome extension
Cloud storage

Built-in S3 Integration

Save your generated PDFs directly to Amazon S3 or any S3-compatible storage (Cloudflare R2, MinIO, DigitalOcean Spaces). Store PDFs in your own infrastructure instead of Airtable attachments.

Learn how to bring your own storage

Is Airtable right for you?

Airtable is perfect for database-driven document generation. Here's how to decide.

Recommended
Airtable

Use Airtable if you need:

  • Database-driven document generation
  • Airtable as your primary data source
  • Automations for record-triggered PDFs
  • Scripts for bulk generation or custom logic
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Or consider:

Google Sheets & Excel
  • • Simpler spreadsheet use cases
  • • Familiar spreadsheet interface
REST API
  • • Direct backend integration
  • • Custom application development

Coming soon: Direct Airtable integration

We're working on adding direct PDF generation from Airtable to our Chrome extension, plus ready-to-use Airtable Scripts you can paste into your Automations. Request this feature to help us prioritize!

Request Feature

Frequently asked questions

How does the TemplateFox and Airtable integration work?

TemplateFox connects to Airtable via Automations and Scripts. You create an Automation with a trigger (record created, updated, etc.), then add a Script action that calls our API with your record data. The script returns a PDF URL you can store in an attachment field or use in subsequent actions.

Do I need any coding experience to set up this integration?

A small amount of JavaScript is needed for the Script action, but we provide copy-paste code examples. You'll modify the template ID and data mapping to match your fields. If you prefer no-code, you can use Airtable's 'Send webhook' action combined with Make or Zapier.

How do I connect TemplateFox to Airtable?

Get your API key from your Dashboard. In Airtable, create an Automation with your trigger, add a 'Run script' action, and use fetch() to POST to https://api.pdftemplateapi.com/v1/pdf with your template_id and record data.

Can I generate PDFs from multiple records at once?

Yes! Airtable Scripts can loop through multiple records and generate PDFs for each. This is perfect for batch invoicing, bulk certificate generation, or creating reports from a filtered view. Each PDF generation counts as one credit.

How do I store the generated PDF back in Airtable?

The API returns a PDF URL that you can store in an Attachment field. In your script, output the URL as a return value, then add an 'Update record' action to set the attachment field. Airtable will automatically download and store the PDF.

Can I generate images as well as PDFs?

Yes! TemplateFox supports both PDF and PNG output formats. Simply set the output format parameter in your API call. This is perfect for generating thumbnails, social media images, or preview images alongside your PDFs.

What triggers can I use to generate PDFs in Airtable?

Any Airtable Automation trigger works: when a record is created, when a record matches conditions, when a record enters a view, at scheduled times, or when a button is clicked. You can also trigger manually via Scripts for bulk operations.

What are common use cases for TemplateFox with Airtable?

Popular use cases include: Invoice Generation (create invoices from order records), Certificates (generate certificates from student/member records), Contracts (produce agreements from client records), Shipping Labels (create labels from order data), and Reports (generate PDF reports from filtered views).

How fast is PDF generation?

Most PDFs generate in under 2 seconds. Airtable Scripts have a 30-second timeout, which is plenty of time even for multiple PDFs. The API returns a PDF URL immediately, so your automation can continue with email sending or record updates.

Automate your PDF generation

Complete documentation, no-code integrations, and a powerful API to help you generate PDFs at scale. Let us handle the boring stuff.

Start generating→Read the docs